Job Posting: Assistant Office Administrator

Overview

We are seeking a detail-oriented and organized Assistant Office Administrator to support our office operations. The ideal candidate will excel in financial and administrative tasks, demonstrate strong customer service skills, and ensure compliance with state unemployment tax reporting requirements. Proficiency in QuickBooks and Excel is essential for this role.

Responsibilities

Process accounts payable, including invoice verification, entry, and timely payment execution.
Run payroll using QuickBooks, ensuring accuracy and compliance with federal and state regulations.
Maintain accurate financial records in QuickBooks, including account reconciliation and report generation.
Answer all incoming office calls, handling inquiries professionally and directing calls as needed.
Deliver exceptional customer service to clients, vendors, and visitors in-person and over the phone.
Ensure compliance with state unemployment tax reporting requirements, including accurate filings and record-keeping.
Create, manage, and analyze spreadsheets and reports using Microsoft Excel.
Assist with general office tasks, such as scheduling, filing, and coordinating office activities.
Support the Office Administrator with additional projects and tasks as needed.

Qualifications

Proven experience as an administrative assistant, office administrator, or similar role.
Proficiency in QuickBooks, with experience managing financial records and running payroll.
Strong experience with accounts payable processes, including invoice processing and vendor coordination.
Familiarity with state unemployment tax reporting requirements and compliance.
Advanced proficiency in Microsoft Excel, including spreadsheets, formulas, and data analysis.
Excellent customer service skills with a professional and approachable demeanor.
Ability to efficiently manage all incoming office calls.
Strong organizational skills with a keen attention to detail.
Ability to multitask and prioritize in a fast-paced environment.
High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.

Preferred Skills

Knowledge of additional office software (e.g., Microsoft Word, Outlook).
Familiarity with HR processes or office management systems.
Experience in a small to medium-sized business environment.

Benefits

Competitive salary
Paid time off
Opportunities for professional development

We are an equal opportunity employer and value diversity in our workplace.

Choose a Rewarding Career with 1-800 WATER DAMAGE

1-800 WATER DAMAGE is a trusted property restoration company serving customers across the nation. With locations spanning coast-to-coast, we help home and business owners return their property to its original condition, while restoring what truly matters—health and safety. Our team is fully vetted, IICRC-certified, and insured for your safety.

What We Do

We handle a range of restoration projects including emergency mitigation, water damage restoration, carpet cleaning, fire and smoke damage restoration, sewage cleanup, mold remediation, and much more. We understand how stressful this situation can be, which is why we are equipped to help you deal with insurance companies, property management, and the many other parties interested or involved with the damage. Our water damage technicians, sales teams, and administrative professionals take pride in helping others through home and commercial building restoration.

Our Values

Owned by the BELFOR Franchise Group, 1-800 WATER DAMAGE is dedicated to excellence. We provide services with a personal touch but are also backed by the expertise of an internationally renowned restoration company. Because clients are going through an extremely difficult and emotionally taxing time, we provide caring support, upfront communication, and effective services. We believe in full transparency, which is why we provide customized solutions and pricing upfront.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to 1-800-Water Damage Corporate.

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